Consent to Use AI-Assisted Note Writing in Therapy

At Spencer Psychology, we are committed to providing thoughtful, effective care. To support this, we use a HIPAA-compliant AI tool to assist with therapy note writing and generating handouts or other information for you about your treatment or diagnosis. This tool helps organize and summarize key themes from our sessions, allowing your therapist to be more present with you. AI never makes clinical decisions or replaces professional judgment. This tool is designed for healthcare providers and was carefully chosen for its attention to security issues.

Our tool is a stand-alone product, and is not integrated with our Electronic Health Record (EHR). This means the AI tool has no access to your clinical record and is not integrated into our EHR. The session is not recorded. There is no transcript.

The Process

We use a prompt to provide the note structure required by insurance to document your sessions. Your therapist later reviews the draft, making whatever changes and edits are needed to accurately reflect your session.

Your Privacy and Data Protection

• The tool is HIPAA-compliant
• Your information is never sold, used for marketing, or used to train the AI model
• All AI-generated content is reviewed by your therapist before being added to your chart.

Benefits of Using AI in Therapy

• More time focused on you, less time on paperwork.
• Enhanced clarity and organization of session notes.

Limitations and Risks

• AI may occasionally misinterpret context or generate inaccurate summaries (your therapist will correct any inaccuracies during the review process).
• As with any technology, there is a small risk of unauthorized data access, though strong security measures are in place.
• You may opt out of AI-assisted documentation at any time, without affecting your care. Your therapist will resume writing your notes manually.
• You may review any notes generated with AI assistance

Consent Acknowledgment

By checking the box below, you acknowledge that:

• You understand how AI is used in your care.
• You’ve had the opportunity to ask questions.
• You consent to the use of AI-assisted tools in your therapy documentation.

I have read and agree to all of the above. If I wish to cancel this waiver, I will notify Spencer Psychology in writing.
Please check the box to confirm that you have read this policy and understand